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📋 Demo data only - Fully interactive. Click any row to comment.

Welcome back.

Profit Partners · books closed · in progress

Your March books are closed and reconciled.
Delivered · 1 day ahead of schedule · No outstanding items
On track
Refi readiness
Which loans should you refinance, refi-cash-out, or hold?
Reference rate: 6.75% APR
30-yr DSCR · MS market
1 act now 2 watch 2 hold
Based on Zillow estimates, current loan balance, mortgage rate gap vs. market, and DSCR per property. Click any property for the full loan card.
How this is calculated: Property values pulled from Zillow estimates (refreshed weekly). LTV = current loan balance ÷ Zillow value. Rate gap = your rate minus current market reference (6.75% APR for 30-yr DSCR in MS). Estimated savings assume refinance to reference rate, same remaining term. Cash-out availability assumes refi to 75% LTV.
Cash flow - last 12 months
Income vs expenses across the portfolio
Full report →
Trailing 12-month cash flow chart.
Properties
5 active · 1 in renovation
Manage →
Property Rent NOI (Mar) Occupancy
Recent activity
From your bookkeeping team
books closed
All accounts reconciled · 247 transactions categorized
11:32 AM
M
MOTM Team posted a note on Cedar Heights
"Tagged the HVAC repair as capex per your tax strategy."
April 12 · 3:18 PM
!
3 vendor W-9s outstanding
2 are over the $2k threshold · weekly nudges sent automatically
April 8 · 9:45 AM
$
Q1 distribution recorded
$24,500 transferred to operating account
April 1 · 10:02 AM
15
Next reports delivered
April books close on the 15th of every month - you'll get a notification when they're ready.
View schedule

Reports

Delivered the 15th of every month · Fully reconciled · Lender-ready

Latest
Profit & Loss
Delivered Apr 14 · Cash basis · Portfolio + per-property breakdown
Latest
Balance Sheet
Delivered Apr 14 · Snapshot at month-end · Reconciled
Latest
Rent Roll
Delivered Apr 14 · 22 active leases · 1 vacant · 94% occupied
Q1 2026
Q1 2026 Cash Flow Statement
Delivered Apr 14 · Indirect method
February 2026 Profit & Loss
Delivered Mar 13 · Cash basis · Portfolio + per-property
February 2026 Balance Sheet
Delivered Mar 13 · Snapshot at month-end
January 2026 Profit & Loss
Delivered Feb 12 · Cash basis
January 2026 Balance Sheet
Delivered Feb 12 · Snapshot at month-end
Final
2025 Annual Tax Package
CPA-ready · K-1s, depreciation schedules, Schedule E support
Annual
FY 2025 Profit & Loss (Annual)
Annual rollup · Net income $54,820 · 4 properties active
Year-end
Dec 31 2025 Balance Sheet
Year-end snapshot · Used for 2025 tax filing
Annual
2025 Annual Cash Flow Statement
Operating / investing / financing · Full year
Year-end
Dec 2025 Rent Roll
Year-end occupancy · 22 of 23 units leased
December 2025 Profit & Loss
Cash basis · Monthly close
November 2025 Profit & Loss
Cash basis · Monthly close
October 2025 Profit & Loss
Cash basis · Monthly close
September 2025 Profit & Loss
Cash basis · Monthly close
August 2025 Profit & Loss
Cash basis · Monthly close
July 2025 Profit & Loss
Cash basis · Monthly close
June 2025 Profit & Loss
Cash basis · Monthly close
May 2025 Profit & Loss
Cash basis · Monthly close
April 2025 Profit & Loss
Cash basis · Monthly close
March 2025 Profit & Loss
Cash basis · Monthly close
February 2025 Profit & Loss
Cash basis · Monthly close
January 2025 Profit & Loss
Cash basis · Monthly close
Final
2024 Annual Tax Package
CPA-ready · Filed Apr 2025 · Refund $342
Annual
FY 2024 Profit & Loss (Annual)
Annual rollup · Net income $46,210 · Oakridge added Mar 2024
Year-end
Dec 31 2024 Balance Sheet
Year-end snapshot · Used for 2024 tax filing
Annual
2024 Annual Cash Flow Statement
Operating / investing / financing · Full year
Year-end
Dec 2024 Rent Roll
Year-end occupancy · 21 of 23 units leased
December 2024 Profit & Loss
Cash basis · Monthly close
September 2024 Profit & Loss
Cash basis · Monthly close
June 2024 Profit & Loss
Cash basis · Monthly close
March 2024 Profit & Loss
Cash basis · Monthly close
2025 archive
All twelve months · Year-end pack delivered Jan 14, 2026
View all 2025 →
Month P&L Balance Sheet Rent Roll Delivered
December 2025PDFPDFPDFJan 14
November 2025PDFPDFPDFDec 13
October 2025PDFPDFPDFNov 14
September 2025PDFPDFPDFOct 14
August 2025PDFPDFPDFSep 13
Advisory · Optional add-on

Want strategic finance on top of clean books?

MOTM Advisory is our fractional CFO offering. We already know your books - capex planning, distribution timing, refi modeling, debt strategy, entity structuring. Most operators at your scale benefit from monthly strategy sessions on top of the bookkeeping.

Statement of Cash Flows

Indirect method · DSCR computed inline · Click any line to comment

Filter by property (Class)
Cash flow trend
Operating cash flow vs debt service · Last 12 months
Download PDF →
Monthly cash flow vs debt service trend.
Debt Service Coverage Ratio
DSCR - Trailing 12 months
1.84
Lender-ready · Above 1.25 threshold
NOI (TTM) $221,040
Annual debt service $120,180
1.0×
2.0×
💡 New: Click any line on the statement below to ask the MOTM Team a question about it. We'll get a notification with the line context attached and respond within 4 business hours.
Cash position
Reconciles to your operating account
Beginning cash (Mar 1)$73,020
Net change in cash (March)+$11,930
Ending cash (Mar 31)$84,950
DSCR by property
Trailing 12 months · Sortable for refi planning
Property DSCR Status
Magnolia Court2.14×✓ Strong
Pine Lane SFR1.96×✓ Strong
Oakridge Duplex1.78×✓ Strong
Cedar Heights1.62×✓ Strong
Sunset Trail STR1.34×⚠ Tight

Loans

Portfolio debt · Principal & interest tracking · Equity position

Total balances
$1.42M
$26,150 paid YTD
Annual debt service
$120,180
$10,015/mo P&I
Portfolio equity
$847k
37% LTV
Avg rate
5.84%
Weighted by balance
BancorpSouth - Magnolia Court
Magnolia Court · 12-unit multifamily · Conventional 30-yr · Closed Aug 2022
5.625% APR
Original
$540,000
75% LTV at close
Current balance
$496,820
As of Mar 31
Principal YTD
$3,420
Q1 2026
Interest YTD
$7,200
Q1 2026
Loan paid down
8.0%
42 of 360 mo.
Equity (Zillow $740k)
$243,180
33% of value
Escrow: $4,820 (taxes + insurance) · Maturity: Aug 2052 · DSCR: 2.14× Edit terms →
BancorpSouth - Cedar Heights
Cedar Heights · 8-unit multifamily · Conventional 30-yr · Closed Mar 2023
6.875% APR
Original
$385,000
70% LTV at close
Current balance
$362,440
As of Mar 31
Principal YTD
$2,180
Interest YTD
$6,360
Loan paid down
5.9%
36 of 360 mo.
Equity (Zillow $510k)
$147,560
29% of value
Escrow: $3,210 (taxes + insurance) · Maturity: Mar 2053 · DSCR: 1.62× Edit terms →
Trustmark - Pine Lane SFR
Pine Lane SFR · Single-family · DSCR loan 30-yr · Closed Jun 2023
7.250% APR
Original
$182,000
80% LTV at close
Current balance
$176,210
Principal YTD
$540
Interest YTD
$3,180
Loan paid down
3.2%
33 of 360 mo.
Equity (Zillow $268k)
$91,790
34% of value
Escrow: Self-paid (no escrow) · Maturity: Jun 2053 · DSCR: 1.96× Edit terms →
Renaissance Capital - Sunset Trail STR
Sunset Trail STR · Short-term rental · DSCR loan 30-yr · Closed Apr 2026
8.125% APR
Original
$320,000
75% LTV at close
Current balance
$319,840
Principal YTD
$160
Interest YTD
$2,170
Loan paid down
0.05%
1 of 360 mo.
Equity (Zillow $440k)
$120,160
27% of value
Escrow: $5,640 (taxes + insurance) · Maturity: Apr 2056 · DSCR: 1.34× ⚠ Refi candidate →
Trustmark - Oakridge Duplex
Oakridge Duplex · Conventional 30-yr · Closed Mar 2024
6.500% APR
Original
$216,000
75% LTV at close
Current balance
$208,920
Principal YTD
$1,140
Interest YTD
$3,375
Loan paid down
3.3%
25 of 360 mo.
Equity (Zillow $312k)
$103,080
33% of value
Escrow: $2,180 (taxes + insurance) · Maturity: Mar 2054 · DSCR: 1.78× Edit terms →
💡
Refi opportunity flagged by MOTM Team: Sunset Trail STR is at 8.125% with DSCR 1.34× - tight for the rate environment. With 12 months of operating history, you may qualify for a conventional refi at ~6.75%. Estimated annual savings: ~$4,400. Reply to discuss when you're ready.
Discuss with MOTM

Magnolia Court

12-unit multifamily · 4421 Magnolia Dr, Hattiesburg, MS 39402 · Acquired Aug 2022

LTR · Long-term rental Walker PM · 8% mgmt fee DSCR 2.14× · Lender-ready
Monthly rent
$13,400
March NOI
$7,820
Occupancy
100%
YTD cash flow
$22,140
Equity (Zillow)
$243k
12-month performance
Income, expenses, NOI
Magnolia Court 12-month performance chart.
March P&L
Magnolia Court only
Rental income$13,400
Late fees$120
Mortgage interest−$2,840
Repairs & maint.−$960
Property mgmt.−$1,005
Insurance & tax−$615
Utilities−$280
Net income$7,820
Recent transactions
Last 30 days · 18 transactions
View all →
Date Description Category Amount
Mar 28 Rent - Unit 4B Rental income +$1,150
Mar 26 Rent - Unit 7A Rental income +$1,100
Mar 24 Carter HVAC - compressor replacement Capex (MOTM Team) −$2,840
Mar 22 Walker Property Management Property mgmt. −$1,005
Mar 18 Mississippi Power Utilities −$280
Mar 15 BancorpSouth - mortgage payment Mortgage −$3,210
Mar 12 Lawn & landscape - quarterly Repairs & maint. −$420
Mar 05 Late fee - Unit 11C Other income +$120

Strategic conversations

Direct line to the MOTM Team · Strategic discussions on refi, capex, distributions, planning

💬 Daily transaction Q&A happens inline
Need to ask "what is this transaction" or upload a receipt? Click any transaction in Reports or Transactions to comment directly with the MOTM Team. This inbox is for strategic conversations that happen weekly or monthly.
Threads
3 open
Select a thread
Pick a conversation on the left to view it
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Welcome to Profit Partners

Welcome. We'll have your first set of clean books in your hands by May 15.

Here's exactly what happens next, who's working on your file, and what we need from you. No surprises. No mystery.

Onboarding · Step 2 of 5
40% complete
Engagement signed
Welcome aboard. Your engagement letter is countersigned and on file.
Completed Apr 22 · Signed via DocuSign
Accounting ledger access granted
We're now connected to your books. Cameron will run cleanup and bring everything current.
Completed Apr 24 · Read/write access confirmed
3
Upload property documents
Closing statements, lease agreements, and insurance declarations for each property. We'll set up the depreciation schedules from these.
5 of 6 properties have docs uploaded · 1 remaining
4
Cleanup & reconciliation
Cameron and Marianne work through your historical books, fix categorization, reconcile bank accounts, and bring March current.
Cleanup Phases:
• Discovery: Assess current state of books (Apr 25-26)
• Proposal: Cleanup scope and pricing approval (Apr 29)
• Execution: 3 months behind × cleanup rate ($2,250 total)
• Delivery: Clean books ready for ongoing monthly cadence
Estimated start May 1 · Estimated completion May 14
Up next
5
First reports delivered
P&L, balance sheet, and rent roll for March 2026 - all reconciled, lender-ready, in your portal by the 15th of the month.
Target delivery: May 15
Scheduled
Your team
Real people. Direct line. Replies typically within 4 business hours.
CH
Founder & CEO
Active real estate investor with a data analytics background. Owned rentals 2018–2021 and is actively re-entering the market now.
Operations Manager
Owns your day-to-day workflow, account hygiene, and overall operations. Your first point of contact.
Bookkeeping Team
Lead + Junior Bookkeepers
A junior bookkeeper handles daily data entry and routine categorization. A lead bookkeeper handles QC, escalations, complex entries, and signs off on every monthly close.
What we need from you this week
Three quick items to keep us on track for May 15 delivery
1
Upload Sunset Trail STR closing docs
Settlement statement + insurance declaration page
Needed by Apr 30
2
Confirm property management arrangements
Walker PM is on file for Magnolia. Anyone for the others?
Needed by May 3
3
Schedule a 30-min kickoff with Cameron
Quick walk-through of your operating cadence and reporting preferences
Optional but recommended
What you can expect from us
Our standard rhythm, in writing
Books delivered by 15th of every month
Standard reply time Within 4 business hours
Tax pack delivery January 31 each year
Reconciliation cadence Daily during close week
1099 tracking Year-round · No fee
Your monthly fee $1,367.50
15
Your first books arrive May 15
We'll send you an email and a portal notification. Until then, you can track our progress on this page anytime.
Message your team

Properties

5 active · 1 in renovation · 24 total units · $32,800 monthly rent roll

Total units
24
5 properties
Monthly rent roll
$32,800
$720 vs Feb
Portfolio occupancy
94%
23 of 24 units
Avg DSCR (TTM)
1.84×
Lender-ready

Projects

Active flips, BRRRRs, and ground-up builds · Tracked separately from rentals · Capex, ROI, and timeline

Active projects
3
2 renos · 1 ground-up
Capital deployed
$187k
Across all active
Capital remaining
$94k
In committed budgets
YTD profit (closed)
$58k
1 flip closed Q1
Renovation → LTR Hold
Riverbend SFR - Renovation
88 Riverbend Rd, Brandon, MS · Acquired Feb 2026 · Target completion Jun 2026
On budget · On schedule
Renovation budget $28,400 / $42,000
67.6% spent $13,600 remaining
Acquisition cost
$148,000
Closed Feb 14
Capex to date
$28,400
42 transactions
All-in to date
$176,400
Holding costs included
Target ARV
$235,000
Comp-supported
Strategy: Renovate & hold as LTR (~$1,850/mo rent) · GC: Mainline Construction · Phase: Drywall & trim
Total budget
$42,000
Spent to date
$28,400
Variance
+$13,600
% Complete
68%
Line item Budget Spent Variance Status
Demo & debris$1,420+$80On budget
Electrical rough & finish$5,200+$800On budget
Plumbing$4,180+$320On budget
HVAC$3,420+$80On budget
Drywall & paint$8,400−$2,900Over
Flooring$3,180+$1,020In progress
Kitchen$0$6,500Not started
Bathroom$1,240+$2,560In progress
Exterior & landscape$0$2,500Not started
Holding costs$1,360+$640Tracking
Contingency$0$2,000Reserved
Total$42,000$28,400+$13,60067.6% spent
How this works: Edit any budget cell - the variance and totals recalculate live. As MOTM Team categorizes new transactions to this project, "Spent" updates automatically.
Date Description Category Amount
Mar 26 Mainline Construction - drywall draw 3 Capex · WIP −$8,400
Mar 22 Home Depot - paint & trim materials Capex · WIP −$1,240
Mar 18 Mississippi Power - vacant utility Holding −$148
Mar 12 Mainline Construction - electrical rough draw 2 Capex · WIP −$5,200
Mar 8 Lowe's - flooring materials Capex · WIP −$3,180
Flip Hard money
Live Oak Flip
2104 Live Oak Dr, Madison, MS · Acquired Jan 2026 · Target listing May 2026
Over scope · Watch budget
Renovation budget $71,200 / $68,000
104.7% spent - over by $3,200 Roof scope expanded
Acquisition cost
$172,000
Capex to date
$71,200
68 transactions
All-in to date
$252,800
Incl. $9,600 carrying
Target sale
$315,000
Listed May 15
Strategy: Cosmetic flip · Resale · Lender: Lima One - 11.5% / 12 mo · Projected gross: $62,200
Total budget
$68,000
Spent to date
$71,200
Variance
−$3,200
% Complete
85%
Line item Budget Spent Variance Status
Demo & debris$2,840−$340Over
Framing & structural$5,820+$180On budget
Roof$11,700−$3,200Scope expanded
Electrical$6,940+$260On budget
Plumbing$5,650+$150On budget
HVAC$4,320+$180On budget
Drywall & paint$6,180+$620On budget
Flooring$5,200+$200On budget
Kitchen - cabinets, counters, appliances$10,420+$1,080On budget
Bathrooms (2)$6,420+$380On budget
Exterior - paint, deck, landscape$0$3,500Not started
Permits & fees$1,710−$210Over
Contingency$0$3,000Reserved
Holding costs (interest, utilities, insurance)$3,800−$800Over
Total$76,000$71,200+$4,80093.7% spent
How this works: Edit any budget cell - the variance and totals recalculate live. As MOTM Team categorizes new transactions to this project, "Spent" updates automatically. Variances over 10% flag for review.
Date Description Category Amount
Mar 24 Mid-South Roofing - Live Oak roof scope expansion Over-budget −$3,200
Mar 20 Mainline Construction - kitchen draw 2 Capex · WIP −$12,800
Mar 14 Lima One - interest payment Holding −$2,108
Mar 6 Mainline Construction - bath fixtures Capex · WIP −$4,650
BRRRR Phase 2 of 4
Pearl Street BRRRR
418 Pearl St, Jackson, MS · Acquired Mar 2026 · Refi target Aug 2026
Phase 2 - Renovation in progress
Renovation budget $24,800 / $52,000
47.7% spent $27,200 remaining
Acquisition cost
$98,000
Cash purchase
Capex to date
$24,800
All-in (projected)
$150,000
Cash invested
Target ARV
$215,000
75% LTV refi = $161k
Strategy: Buy → Rehab → Rent → Refi → Repeat · Refi target: Pull $11k cash + hold for $1,650/mo · Cash-on-cash exit: Infinite (if refi targets hit)
Date Description Category Amount
Mar 25 Pearl Street acquisition closing Acquisition −$95,000
Mar 25 Title insurance & closing fees Closing costs −$3,420
Mar 28 Mainline Construction - demo & debris Capex · WIP −$2,800
Flip · Closed Q1 2026
Cypress Lane Flip
1402 Cypress Ln, Brandon, MS · Acquired Sep 2025 · Sold Mar 12, 2026
Net profit
$57,840
28.4% ROI · 6.2 months
Acquisition
$142,000
Capex (final)
$58,200
$2,800 under budget
All-in
$203,720
Incl. holding + selling
Sale price
$261,560
Closed Mar 12
Buyer: Owner-occupant (FHA) · DOM: 18 days · Tax treatment: Short-term capital gain Final closing pack →
Project notes from MOTM Team
Three things on your projects: (1) Live Oak is $3,200 over budget - roof scope grew. We've flagged it but haven't recategorized. Want to capitalize the overage or expense as repair? Click to discuss. (2) Cypress closed in March at a $57,840 profit. We've prepped the short-term capital gain entry for your CPA's tax pack. (3) Pearl Street's refi window opens August. We'll start preparing the rent roll & cash-flow package in July so the lender package is ready Day 1.

Documents

Every document filed for these books - statements, receipts, workpapers, tax and property records

Property records
22 documents
Leases
19 documents
Insurance
8 documents
Tax returns
9 documents
Property records
Closing statements, deeds, surveys, inspection reports
Sort by date ↓
PDF
Magnolia Court - Settlement Statement (HUD-1)
Closing docs · Aug 14, 2022 acquisition · BancorpSouth loan
Magnolia Court 2.4 MB Aug 14 2022
PDF
Magnolia Court - Property Deed (recorded)
Forrest County, MS recorded 8/16/2022
Magnolia Court 1.1 MB Aug 16 2022
PDF
Magnolia Court - ALTA Survey
Hattiesburg Land Survey · 12-unit footprint
Magnolia Court 4.8 MB Jul 28 2022
PDF
Magnolia Court - Property Inspection Report
Pre-purchase inspection · DSI Inspections · 24 pages
Magnolia Court 6.2 MB Jul 22 2022
JPG
Magnolia Court - Acquisition Photos (28)
Exterior + each unit interior · For lender package
Magnolia Court 38.4 MB Aug 12 2022
PDF
Cedar Heights - Settlement Statement (HUD-1)
Closing docs · Mar 09, 2023 acquisition
Cedar Heights 2.1 MB Mar 9 2023
PDF
Cedar Heights - Property Deed (recorded)
Hinds County, MS recorded 3/13/2023
Cedar Heights 0.9 MB Mar 13 2023
XLSX
Cedar Heights - Rent Roll & Lease Schedule
Walker PM at acquisition · 8 units
Cedar Heights 186 KB Mar 9 2023
PDF
Cedar Heights - Phase I Environmental
Pre-purchase environmental assessment · ECS Limited
Cedar Heights 8.7 MB Feb 22 2023
PDF
Cedar Heights - HVAC Replacement Receipt
Carter HVAC · Unit 3 compressor · Capitalized
Cedar Heights 348 KB Mar 18 2026
PDF
Pine Lane SFR - Settlement Statement (HUD-1)
Closing docs · Jun 22, 2023 · Trustmark DSCR loan
Pine Lane SFR 2.0 MB Jun 22 2023
PDF
Pine Lane SFR - Property Deed (recorded)
Madison County, MS recorded 6/26/2023
Pine Lane SFR 0.8 MB Jun 26 2023
JPG
Pine Lane SFR - Property Photos (12)
Exterior + interior · For lender package
Pine Lane SFR 14.2 MB Jun 18 2023
PDF
Pine Lane SFR - Roof Inspection Report
Annual roof inspection · No issues · Clean
Pine Lane SFR 1.8 MB Mar 4 2026
PDF
Oakridge Duplex - Settlement Statement (HUD-1)
Closing docs · Mar 03, 2024 · Trustmark conventional
Oakridge Duplex 1.9 MB Mar 3 2024
PDF
Oakridge Duplex - Property Deed (recorded)
Rankin County, MS recorded 3/06/2024
Oakridge Duplex 0.9 MB Mar 6 2024
PDF
Oakridge Duplex - Termite Bond
Annual transferable termite bond · Terminix · 2026
Oakridge Duplex 212 KB Feb 14 2026
JPG
Oakridge Duplex - Photos (8)
Exterior + both units · acquisition record
Oakridge Duplex 9.6 MB Mar 2 2024
PDF
Sunset Trail STR - Settlement Statement (HUD-1)
Closing docs · Apr 04, 2026 · Renaissance DSCR
Sunset Trail STR 2.3 MB Apr 4 2026
PDF
Sunset Trail STR - Property Deed (recorded)
Baldwin County, AL recorded 4/08/2026
Sunset Trail STR 1.0 MB Apr 8 2026
PDF
Sunset Trail STR - Vacation Rental License
City of Gulf Shores STR license · Annual
Sunset Trail STR 178 KB Apr 10 2026
JPG
Sunset Trail STR - Listing Photos (32)
Professional listing photos · Airbnb + Vrbo
Sunset Trail STR 52.8 MB Apr 12 2026
PDF
Magnolia Court Unit 101 - Active Lease
Tenant: Robinson · 12-month · $1,150/mo · Renews Aug 2026
Magnolia Court 420 KB Aug 1 2025
PDF
Magnolia Court Unit 102 - Active Lease
Tenant: Diaz · 12-month · $1,100/mo · Renews Mar 2027
Magnolia Court 418 KB Mar 1 2026
PDF
Magnolia Court Unit 105 - Active Lease
Tenant: Foster · 12-month · $1,150/mo · Renews Jun 2026
Magnolia Court 422 KB Jun 1 2025
PDF
Magnolia Court Unit 108 - Active Lease
Tenant: Patel · 12-month · $1,100/mo · Renews Nov 2026
Magnolia Court 415 KB Nov 1 2025
PDF
Magnolia Court Unit 201 - Active Lease
Tenant: Williams · 12-month · $1,200/mo · Renews Sep 2026
Magnolia Court 424 KB Sep 1 2025
PDF
Magnolia Court Unit 207 - Active Lease
Tenant: Boudreaux · 12-month · $1,100/mo · Renews May 2026
Magnolia Court 419 KB May 1 2025
PDF
Magnolia Court Unit 304 - Active Lease
Tenant: Nguyen · 24-month · $1,150/mo · Renews Feb 2027
Magnolia Court 438 KB Feb 1 2025
PDF
Magnolia Court - 2024 Renewal Schedule
Walker PM annual renewal summary · 11 of 12 renewed
Magnolia Court 124 KB Dec 15 2024
PDF
Cedar Heights Unit 1 - Active Lease
Tenant: Brown · 12-month · $1,250/mo · Renews Jul 2026
Cedar Heights 410 KB Jul 1 2025
PDF
Cedar Heights Unit 2 - Active Lease
Tenant: Garcia · 12-month · $1,200/mo · Renews Apr 2026
Cedar Heights 412 KB Apr 1 2025
PDF
Cedar Heights Unit 4 - Active Lease
Tenant: Smith · 12-month · $1,200/mo · Renews Oct 2026
Cedar Heights 415 KB Oct 1 2025
PDF
Cedar Heights Unit 6 - Active Lease
Tenant: Anderson · 12-month · $1,250/mo · Renews Jan 2027
Cedar Heights 420 KB Jan 1 2026
PDF
Cedar Heights Unit 7 - VACANT
Last tenant: Lewis · Lease ended 3/31/26 · Listed for re-lease
Vacant - -
PDF
Cedar Heights Unit 8 - Active Lease
Tenant: Thompson · 12-month · $1,200/mo · Renews Aug 2026
Cedar Heights 416 KB Aug 1 2025
PDF
Pine Lane SFR - Active Lease
Tenant: Mitchell family · 24-month · $1,950/mo · Renews May 2027
Pine Lane SFR 462 KB May 1 2025
PDF
Pine Lane SFR - Pet Addendum
Two dogs (medium) · $40/mo pet rent + $300 deposit
Pine Lane SFR 180 KB May 1 2025
PDF
Oakridge Duplex Unit A - Active Lease
Tenant: Hall · 12-month · $1,400/mo · Renews Mar 2027
Oakridge Duplex 425 KB Mar 1 2026
PDF
Oakridge Duplex Unit B - Active Lease
Tenant: Edwards · 12-month · $1,350/mo · Renews Jul 2026
Oakridge Duplex 422 KB Jul 1 2025
PDF
Sunset Trail STR - Booking Platform Agreements
Airbnb + Vrbo terms · No long-term leases (STR-only)
Sunset Trail STR 298 KB Apr 14 2026
PDF
Magnolia Court - Property & Liability Policy
Hiscox · 2026 term · $4.2M dwelling · $1M liability
Magnolia Court 892 KB Aug 1 2025
PDF
Magnolia Court - 2025 Policy (archived)
Hiscox · Prior term Aug 2024–Aug 2025
Magnolia Court 880 KB Aug 1 2024
PDF
Cedar Heights - Property & Liability Policy
Hiscox · 2026 term · $2.8M dwelling · $1M liability
Cedar Heights 878 KB Mar 1 2026
PDF
Cedar Heights - 2025 Policy (archived)
Hiscox · Prior term Mar 2025–Mar 2026
Cedar Heights 870 KB Mar 1 2025
PDF
Pine Lane SFR - Landlord Policy (DP3)
State Farm · 2026 term · $340k dwelling · $500k liability
Pine Lane SFR 724 KB Jun 1 2025
PDF
Oakridge Duplex - Landlord Policy (DP3)
State Farm · 2026 term · $410k dwelling · $500k liability
Oakridge Duplex 742 KB Mar 1 2026
PDF
Sunset Trail STR - Vacation Rental Policy
Proper Insurance · STR-specific · $620k dwelling · $1M liab
Sunset Trail STR 912 KB Apr 14 2026
PDF
Portfolio Umbrella Policy - $5M
Hiscox umbrella · Portfolio-wide coverage · 2026 term
Portfolio 1.2 MB Jan 1 2026
PDF
2025 Federal Tax Return (Form 1040)
Filed Apr 8 2026 · CPA: Locke & Associates · Accepted
Portfolio 4.8 MB Apr 8 2026
PDF
2025 Schedule E (Supplemental Income)
All 4 properties · Net rental income $54,820
Portfolio 1.2 MB Apr 8 2026
PDF
2025 Mississippi State Return
Filed Apr 8 2026 · Owed $1,179 · Paid via direct debit
Portfolio 0.8 MB Apr 8 2026
PDF
2025 Depreciation Schedule
Section 179 + bonus depreciation summary by property
Portfolio 462 KB Apr 8 2026
PDF
2024 Federal Tax Return (Form 1040)
Filed Apr 12 2025 · CPA: Locke & Associates · Accepted
Portfolio 4.4 MB Apr 12 2025
PDF
2024 Schedule E (Supplemental Income)
All 4 properties · Net rental income $46,210
Portfolio 1.1 MB Apr 12 2025
PDF
2024 Mississippi State Return
Filed Apr 12 2025 · Refund $342
Portfolio 0.7 MB Apr 12 2025
PDF
2023 Federal Tax Return (Form 1040)
Filed Apr 9 2024 · CPA: Locke & Associates · Accepted
Portfolio 3.9 MB Apr 9 2024
PDF
2023 Schedule E (Supplemental Income)
Magnolia + Cedar + Pine · Net rental income $32,140
Portfolio 0.9 MB Apr 9 2024

Transactions

247 transactions · Last 30 days · All accounts reconciled by MOTM Team

Filters
Date: 30 days Account: All Property: All Project: All Category: All
18 of 247
Date
Account
Property
Project
Category
Reconciled
Income (30 days)
$33,220
$1,420 vs prior 30
Expenses (30 days)
$14,800
$200 vs prior 30
Net (30 days)
$18,420
$1,620 vs prior 30
All transactions
Most recent first · Click any row to ask MOTM Team about it
Date Description Account Property Project Category Amount
Showing all 18 of 247 transactions in the last 30 days

Vendors & 1099s

12 active vendors · 2 require 1099s YTD · 3 approaching threshold · January filing window

1099 filing service
Year-round 1099 tracking is included. You only pay when we file.
We track every vendor payment all year, send weekly W-9 nudges, and surface threshold issues before they become January problems. When filing season hits, we handle the paperwork - you approve and we send.
Tracking active
Year-round tracking
Included
Dashboard, W-9 tools, weekly nudges
Per form filed
$30
Per 1099-NEC or 1099-MISC issued. No prep fee, no minimums.
Your 2026 projection
~$60
2 forms × $30 (at current run rate)
What's included year-round (no fee)
Real-time dashboard showing every vendor's YTD total against the $2,000 threshold
Automatic flagging when a vendor crosses (or approaches) the threshold
Weekly W-9 nudges sent to vendors who don't have one on file
One-click W-9 request tool - we draft and send, vendor uploads directly
Vendor classification tracking - entity type (sole prop, S-corp, LLC) on every record
Payment-method awareness - credit card payments auto-flagged as 1099-K (no NEC needed)
What you pay for at filing time
All 1099-NEC and 1099-MISC filings submitted to the IRS by January 31
Copies delivered to each vendor by January 31
Corrections and amendments if anything changes after filing
CPA-ready summary report sent with your January tax pack
Want to file yourself? Export the prep file anytime - vendor list, W-9 status, classifications, and YTD totals - and hand it to your CPA. The tracking stays on regardless. We're not gatekeeping your data.
!
2 vendors above the $2,000 threshold without W-9s on file
W-9 requests and follow-ups are managed by MOTM Team. Click "Send W-9 request" to start the process.
Send W-9 request →
Total vendors
12
2 added YTD
YTD payments
$28,640
1099-eligible YTD
2
3 approaching threshold
W-9s on file
9 of 12
3 outstanding
?
Who needs a 1099 - quick rules
✓ Yes - usually requires a 1099-NEC
  • Individuals, sole proprietors, single-member LLCs, partnerships
  • Paid $2,000+ in services during the calendar year
  • Paid by check, ACH, or bank transfer (not credit card)
  • Attorneys - any amount, regardless of entity type
✗ No - exempt from 1099
  • C-corps and S-corps (except attorneys & medical)
  • Total payments under $2,000 for the year
  • Payments made via credit card or third-party processor (those are 1099-K territory - handled by the processor)
  • Materials/goods only - no service component
  • Rent paid to a property manager who issues to the owner
Heads up: The IRS raised the threshold from $600 to $2,000 starting tax year 2026. We track every payment year-round so nothing gets missed in January.
All vendors
YTD payment totals · 1099 eligibility · W-9 status
Export 1099 prep file →
Vendor Type YTD paid 1099? W-9 status
Carter HVAC
Hattiesburg, MS · Sole prop
Contractor $4,420 Required ⚠ Outstanding Upload W-9 →
Walker Property Management
Jackson, MS · LLC (taxed as partnership)
Service $3,015 Required ✓ On file Edit →
Bayou Plumbing Co
Hattiesburg, MS · Sole prop
Contractor $1,840 ⚠ Approaching · $160 to go ⚠ Outstanding Upload W-9 →
Magnolia Lawn & Landscape
Brandon, MS · Sole prop
Service $1,680 ⚠ Approaching · $320 to go ✓ On file Edit →
Reyes Electric
Madison, MS · Sole prop
Contractor $1,540 ⚠ Approaching · $460 to go ⚠ Outstanding Upload W-9 →
Mississippi Power
MS Statewide · C-corp
Utility $1,420 Not required · C-corp Not required
Allstate Insurance
Portfolio coverage · C-corp
Insurance $5,670 Not required · C-corp Not required
Pine Pest Solutions
Hattiesburg, MS · S-corp
Service $720 Not required · S-corp N/A
Coastal Cleaning Crew
Gulf Shores, AL · LLC (S-corp election)
Service $640 Not required · S-corp N/A
Home Depot
Brandon, MS · Paid via AMEX
Materials $2,890 Not required · CC payment N/A - 1099-K
Lowe's
Jackson, MS · Paid via AMEX
Materials $2,180 Not required · CC payment N/A - 1099-K
City of Hattiesburg
Government entity
Permit fees $420 Not required · Gov N/A

Tax pack

Year-end documents for your CPA · Delivered every January · 1099 filings handled by us

Your 2025 tax pack was delivered January 28.
3 days ahead of schedule · Sent to Pauline at Made Free Tax · 7 1099-NECs filed with the IRS
Delivered
What we do
Reconcile your books monthly. Track depreciation. File 1099-NECs. Hand your CPA a clean, complete tax pack every January.
What your CPA does
Files your returns. Calculates quarterly estimated taxes. Advises on tax strategy. We provide the data, they do the math.
2026 - what's on our plate
The bookkeeping & compliance work we own this year
2025 tax pack delivered
Sent to your CPA at Made Free Tax · All schedules complete
January 28, 2026
2025 1099-NEC filings complete
7 forms filed with IRS · Copies sent to vendors
January 28, 2026
2026 books - monthly close cadence
Reconciled and reported by the 15th every month so your CPA always has clean data when needed
Ongoing · April books due May 15
3
2026 1099 prep & filing
W-9s have been tracked all year - January is just confirmation and filing. $30 per form filed. No prep fee.
January 1–31, 2027
4
2026 1099-NEC filings
Filed with the IRS · Copies sent to your vendors
January 31, 2027
5
2026 tax pack delivered
Full year-end package sent to your CPA - they handle returns & estimates from there
January 31, 2027
2025 summary
Reconciled and delivered to CPA
Total rental income$378,420
Total expenses (operating)$162,840
Depreciation$48,210
Capital improvements$22,640
Mortgage interest paid$78,900
1099s issued7 vendors
Net taxable income$65,830
2025 tax pack documents
12 documents · Delivered to CPA Jan 28 · Available for your records
P&L
Annual Profit & Loss
Cash basis · Per-property breakdown
BAL
Year-End Balance Sheet
As of December 31, 2025
CF
Cash Flow Statement
Operating, investing, financing
DEP
Depreciation Schedule
All properties · Asset detail · MACRS
CAP
Capital Improvements Log
$22,640 capitalized · 4 entries
RR
Year-End Rent Roll
All properties · Lease detail
MRT
Mortgage Interest Summary
Per property · 1098 reconciliation
1099
1099-NEC Filings (7)
All filed Jan 28 · Copies to vendors
GL
General Ledger Export
All transactions · CPA-ready format
31
2026 tax pack delivers January 31, 2027
Same day every year. Your CPA gets it directly. You don't lift a finger in tax season.
CPA preferences

Your stack

Every bank, card, loan, and tool - in one place · Reflects your accounting ledger, not real-time bank feeds

Bank accounts
3
Operating + 2 reserves
Credit cards
2
Tracked through statements
Active loans
5
$1.42M total balance
Tools tracked
7
Reviewed quarterly
Shared with us
Systems you've given us access to, so we can keep your books current
Accounting ledger
Shared with MOTM ✓
Relay
Shared with MOTM ✓
Walker Property Management
Shared with MOTM ✓
Airbnb / Vrbo
Shared with MOTM ✓
Banks
Balances reflect last reconciled position from your accounting ledger · Updated through Mar 31
Relay - Operating
Primary operating account · Rent collection · Mortgage payments out
****4821
$84,950
as of Mar 31
● Reconciled
Relay - Tax Reserves
Quarterly estimated taxes · 25% of net income auto-swept
****6204
$18,420
as of Mar 31
● Reconciled
BancorpSouth - Capex Reserves
Property-level capex savings · Manually funded
****1733
$32,500
as of Mar 31
● Reconciled
Credit cards
Balances reflect last statement close · We don't track current spend in real time
AMEX Business Platinum
Travel, Airbnb supplies, software subscriptions · Paid in full monthly
****1006
$3,820
last stmt Mar 28
● Reconciled
Chase Ink Business Cash
Property repairs, utilities, fuel · 5% back at office supply stores
****8492
$4,600
last stmt Mar 24
● Reconciled
Loans & lines of credit
Quick reference · Full detail on the Loans page
BancorpSouth - Magnolia Court
Conventional 30-yr · 5.625% APR · Maturity Aug 2052
$496,820
DSCR 2.14×
● Tracked
BancorpSouth - Cedar Heights
Conventional 30-yr · 6.875% APR · Maturity Mar 2053
$362,440
DSCR 1.62×
● Tracked
Trustmark - Pine Lane SFR
DSCR loan 30-yr · 7.250% APR · Maturity Jun 2053
$176,210
DSCR 1.96×
● Tracked
Trustmark - Oakridge Duplex
Conventional 30-yr · 6.500% APR · Maturity Mar 2054
$208,920
DSCR 1.78×
● Tracked
Renaissance Capital - Sunset Trail STR
DSCR loan 30-yr · 8.125% APR · Maturity Apr 2056 · Refi candidate
$319,840
DSCR 1.34× ⚠
● Tracked
Tech stack
Tools that touch your books · MOTM Team reads from your accounting ledger only
Accounting ledger
Source of truth · MOTM Team writes, you read · Reconciled monthly
Sub: Plus
$90/mo
● Source of truth
Relay - Banking platform
Where you bank · Statements feed your monthly close
Pro
$30/mo
Logged on file
Walker Property Management - Mag & Oak
PM for Magnolia Court & Oakridge · Provides monthly owner packets
8% of rents
~$1,005/mo
Vendor
Airbnb / Vrbo - Sunset Trail
STR distribution · Payouts feed Relay nightly
Self-managed
~3% fees
Logged on file
Stack consolidation notes from MOTM Team
You're running clean. One thought: Renaissance Capital on Sunset Trail is the refi candidate we flagged on the Loans page; let's revisit in late summer when you've got 12 months of operating history.

Your MOTM Team

Who's managing your books · Roles and contact info

Founder & CEO
Profit Partners

Strategy & escalations
Operations Manager
Profit Partners

First touch on most threads
Lead + Junior Bookkeepers
Bookkeeping Team
Profit Partners

Daily entries, QC, monthly close
CPA
Pauline · Made Free Tax
Boutique CPA · Real estate tax specialist
pauline@madefreetax.com
(601) 555-0234
Assistant: Tina · tina@madefreetax.com
Fractional CFO · Slot open
MOTM Advisory
Strategic finance for real estate operators
Most operators at your scale benefit from a fractional CFO. We already know your books - capex planning, distribution timing, refi modeling, debt strategy. If you'd like to explore, we'd start with a no-cost portfolio review.
Attorney
James Reilly
Reilly & Associates · LLC formation, lease drafting, evictions
jreilly@reillylawms.com
(601) 555-0188
Insurance
Sarah Chen
Allstate Commercial · Portfolio policy, umbrella, STR rider
schen@allstate-jackson.com
(601) 555-0142
Primary lender
Marcus Holloway
BancorpSouth · Commercial RE division
mholloway@bancorpsouth.com
(601) 555-0476
DSCR lender · Optional
Not added yet
For non-conforming and STR financing
We've seen your Trustmark + Renaissance loans - happy to introduce you to operators who use Kiavi, RCN, or Lima One if that's useful.
Why we ask: When you tell us who's on your team, MOTM can coordinate directly - sharing your tax pack with Pauline at year-end, looping Marcus on a refi conversation, copying Sarah on a property acquisition for binder coverage. We don't share contact info externally; this is purely so we can do our job better.

Settings

Account, notifications, integrations, and preferences

Account
Your contact information and entity details
Edit →
Account holder
Primary contact for your books
Entity
Legal name on your engagement and reports
Profit Partners
Email
Where we send notifications and reports
Phone
For urgent matters only
CPA on file
Where we deliver your annual tax pack
Emergency contact
Who we reach out to if you're unreachable for time-sensitive matters (1099 filing deadlines, urgent bank inquiries, etc.)
Edit →
Primary emergency contact
Spouse, business partner, or trusted family member
Email
For non-urgent backup communication
Phone
For urgent matters only
(601) 555-0289
Authorization level
What this contact is permitted to discuss with MOTM Team on your behalf
Read-only · No financial decisions
Estate / continuity instructions
Documented steps if you become incapacitated · Stored encrypted, only released on attorney request
When we'd reach out: Only for time-sensitive matters when we can't reach you within 48 hours - IRS deadlines, suspected fraud, or refi documentation. We'll never share financial details with this contact unless you've granted explicit authorization.
Your team
The MOTM bookkeepers managing your books
CH
Founder & CEO
Active real estate investor with a data analytics background. Owned rentals 2018–2021 and is actively re-entering the market now.
Operations Manager
Owns your day-to-day workflow, account hygiene, and overall operations. First touch on most threads. Direct line to escalate anything urgent.
Bookkeeping Team
Lead + Junior Bookkeepers
A junior bookkeeper handles daily data entry and routine categorization. A lead bookkeeper handles QC, escalations, complex entries (depreciation, capex decisions, owner distributions), and signs off on every monthly close.
Want to talk live?
Book a call with the MOTM team - strategy, onboarding questions, anything.
Book a call
How routing works: When you click any transaction or P&L line and ask MOTM Team a question, your message routes to the right person automatically. You don't need to know who handles what - we'll get back to you within 4 business hours.
Notifications
When and how we reach out
Monthly reports ready
Email when your books close (the 15th)
Messages from your team
When MOTM Team posts a question or reply
W-9 outstanding alerts
Quarterly nudge if any 1099-eligible vendor is missing a W-9
Marketing & product updates
Occasional emails about new features
Data pipeline
How your accounting ledger data flows into the portal
Accounting ledger
● Connected · Syncing nightly · Last sync 4:02 AM CT
Reporting preferences
How your monthly books are formatted
Accounting basis
Cash or accrual on your reports
Cash basis
Default report period
What loads when you open the dashboard
Most recent closed month
Per-property segmentation
Break down P&L by property in monthly reports
Include depreciation schedule
Add to monthly P&L (most clients reserve this for year-end)
Danger zone
Destructive actions that can't be undone
Pause engagement
Temporarily suspend monthly bookkeeping. Your data stays intact.
Cancel engagement
End your subscription. Final reports delivered, data exported, then portal access removed.